The Clean Air Fund values your privacy, we are committed to using your information lawfully and we will not sell or trade your personal data with others.
This privacy policy explains how Clean Air Fund uses the personal data we collect from you when you use our websites https://www.cleanairfund.org/ and https://breathecities.org/ and interact with us in other ways.
By using our websites or providing us with your personal data you agree to your personal data being used and stored in the manner set out in this policy. It is important that you read this privacy notice so that you are aware of how and why we are using your information.
We may update this policy from time to time without notice to you.
What is personal data?
‘Personal data’ describes any information relating to an individual, where the individual is identified or identifiable, directly or indirectly, by reference to that information.
Personal data includes (but is not limited to):
- names
- residential and email addresses
- identification card numbers
- location data (for example the location data function on a mobile phone)
- internet protocol (IP) addresses
- Sensitive data (such as details about a health condition or disability)
How do we collect your data?
You provide Clean Air Fund directly with most of the data we collect. We collect data and process data when you:
- Use or view our website/s via your browser’s cookies (please see our Cookies Policy section below)
- Register online for our newsletter, updates or an event, or otherwise attend a Clean Air Fund or Breathe Cities event in person or online (including accessing recordings of these events).
- Apply for a job with Clean Air Fund, become an employee (or are a former employee), Trustee / committee member, or provide services through an Employer of Record / via an agency or provide consultancy or other services directly to us.
- Apply for funding from Clean Air Fund / become a Grantee of Clean Air Fund / reply to a Request for a Proposal.
- We may also, in some circumstances, receive personal data about you from third parties, such as current or prospective service providers, peer organisations, charitable business partners, grantors, grantees, regulatory or law enforcement agencies, credit reference agencies or agencies conducting background checks. Personal data may also be obtained from publicly accessible sources of information, such as professional publications and works, public databases, industry associations, social media and online professional networks.
- We will only ask for as much information as we need to consider a proposal/ application or request effectively, to manage an award if you are successful and to monitor its progress. In submitting an application / proposal / request, you are agreeing to us processing your data for these purposes.
- Voluntarily complete a survey or provide feedback in another way.
- You contact us with inquiries or other correspondence (including via social media, signing up for a newsletter, making a complaint) or become involved with us in another way.
- Through recording and monitoring electronic communications as described herein.
What data do we collect?
If you interact in one of the ways listed above, we may collect the following data, such as but not limited to:
- Personal identification information: Name, email address, address, phone number, age, employer and if relevant, information relating to sensitive data
- Information you enter onto our website or hard copy forms at an event
- Records of your correspondence with us, if you have contacted us
- Details of your visit to our website, including your IP address
- Financial information such as your bank or credit card details
- Whether you have a relationship to another relevant party (i.e., to assess conflicts of interest)
We may collect sensitive personal information about you, such as details about a health condition or disability. We may sometimes need to collect this information if you plan to attend a Clean Air Fund event.
Why and how will we use your data?
We will process your personal information in accordance with this policy and our obligations under applicable data protection laws and regulations, for one or more of the following reasons:
- To provide you with the services, activities or information you have indicated you are happy to receive or which you have asked for such as Clean Air Fund updates for which you have registered
- Send you information relating to events for which you have registered
- To provide you with information about job opportunities and to process your job application
- To provide information about Proposals, Grants and to process Grant applications
- To comply with applicable laws and regulations, and requests from statutory agencies
- For our own internal administrative purposes and to keep a record of your relationship with us
- For marketing purposes, to provide you with information about us, our events, our services, and any other information, activities or services that we provide
- To provide you with details about our campaigns
- To manage your communication preferences with us generally
- To provide you with information or services we feel may interest you
- To notify you about changes to our service and/or funder/grant opportunities
- To ensure that content from our website is presented in the most effective manner for you and for your computer/mobile device
While generally we will seek consent to process your data at the point we collect it, in some cases we may process data without consent where we are legally allowed to do so, and where we have legitimate reasons for doing so, provided we respect your legal rights.
If you request to receive no further contact from us, we will keep some basic information to avoid sending you unwanted materials in the future.
We will keep your personal data for no longer than is necessary for the purposes for which it is processed, in accordance with our internal policies.
Where is your information stored
- Clean Air Fund securely stores your data on our secure cloud-based servers and uses passwords to restrict access to relevant employees.
- For more information on document retention, please contact dataprotection@cleanairfund.org
- The information we collect from you may be transferred to and stored at a destination outside the European Economic Area (“EEA”). It may also be processed by persons operating outside of the EEA. If we send your personal data outside the EEA we will take reasonable steps to ensure that the recipient implements appropriate measures to protect your information. By submitting your details, you agree to this use of your data.
Who do we share data with?
We may disclose personal data about you, where reasonably necessary for the various purposes set out above:
- For example, when referencing successful job applicants.
- To professional advisers and to third parties we work with to deliver our projects and events, including but not limited to: training providers, partners or consultants, those whose platforms or other information technology systems provide necessary administrative functions to us.
- We may connect you to third parties who will process your personal information themselves (rather than on our behalf) and so who are co-controllers.
- Clean Air Fund is a global organisation and some of our personnel are located outside the United Kingdom. Some of our personnel may have access to the personal information you provide us. We only provide them with the information they need to deliver the relevant service or if it is relevant to their work, and we make sure your information is transferred securely.
- We may disclose your information to other organisations and agencies if we are under a duty to disclose or share it to comply with any legal obligation, or to enforce or apply any agreements, or protect rights, property or safety.
Marketing
- If you have agreed to receive marketing, you may always opt out at a later date.
- Clean Air Fund uses third parties that provide marketing and personalised advertising services, such as LinkedIn / Google, but only for Clean Air Fund promotions.
- You have the right at any time to stop Clean Air Fund from contacting you for marketing purposes or giving your data to other team members of Clean Air Fund.
- We do not sell your data to third parties for the purposes of marketing. We will not share your personal data with third parties except in accordance with this policy or when we have your permission.
- If you no longer wish to be contacted for marketing purposes and are unable to automatically ‘unsubscribe’, please contact dataprotection@cleanairfund.org
What are your data protection rights?
To request details of the information we hold about you, if you no longer want to receive information from us, or if you wish to update us that your contact details have changed or change your preferences, simply let us know. Clean Air Fund would like to make sure you are fully aware of all your data protection rights. Every user is entitled to the following:
The right to access – You have the right to request Clean Air Fund for copies of your personal data.
The right to rectification – You have the right to request that Clean Air Fund correct any information you believe is inaccurate. You also have the right to request Clean Air Fund to complete the information you believe is incomplete.
The right to erasure – You have the right to request that Clean Air Fund erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that Clean Air Fund restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to Clean Air Fund’s processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that Clean Air Fund transfer the data that we have collected to another organisation, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact Clean Air Fund at dataprotection@cleanairfund.org
If you are unhappy with the way we have processed your personal data, please contact us at: dataprotection@cleanairfund.org
Or write to us:
For attention: Legal Counsel
Clean Air Fund
20 St Thomas Street
London
SE1 9RS
United Kingdom
Privacy policies of other websites
The Clean Air Fund website may contain links to other websites. Our privacy policy applies only to our website/s, so if you click on a link to another website, you should read their privacy policy.
Changes to our privacy policy
Clean Air Fund keeps its privacy policy under review and places any updates on this web page. This privacy policy was last updated in February 2025.
How to contact us
If you have any questions about Clean Air Fund’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.
Email us at dataprotection@cleanairfund.org
Cookies Policy
Cookies are small data files stored directly on your device by websites to remember your preferences and enhance your browsing experience. When you visit our website/s, we may automatically collect information through cookies or similar technology.
How do we use cookies?
Clean Air Fund uses cookies to enhance your website experience and understand your usage.
What types of cookies do we use?
Our website uses:
- Functionality – Clean Air Fund uses these cookies so that we recognise you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
- Advertising – Clean Air Fund uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. Clean Air Fund sometimes shares some limited aspects of this data with third parties for advertising purposes. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website.
How to manage cookies
You can disable cookies in your browser, but some website features may not work properly.